The Department's electronic bank payment process allows the taxpayer to create an electronic payment by inputting the bank routing number and bank account number, along with the amount of the payment. This process uses only the information that is found on the front of the taxpayer's check.
If a payment is made by paper check, the department keeps an electronic image of that check (which shows the account number and other information) for several years, as required by law. If, on the other hand, the taxpayer inputs the bank account information to create an electronic payment, the Department retains the information only if the taxpayer files monthly or quarterly sales tax returns. For monthly and quarterly electronic sales tax filers, the bank account information is retained only until the next return is filed. For all other taxpayers who file electronically, the bank account information is not retained by the Department after the payment is processed.